Mapping System Breakdown — Average Intervals (ablation cases)
Recent Cases
Room Utilization
Select a date range on the dashboard to see room utilization.
Add New Case
Case Information
Time Triggers — tap Now in real time or enter manually
1
Wheels In Patient arrives in EP lab
2
Time Out Procedure Begin — mandatory safety pause
3
Sheath Removal / Incision Closure End of active procedural period
4
Wheels Out Patient exits EP lab
Calculated Intervals (live preview)
Delay Tracking
If this case was delayed, select all applicable reasons. Leave blank if there was no delay.
Your Entries (editable anytime)
Case History
Outlier Cases
Legend:Statistical — interval exceeds mean + 2 standard deviations
Threshold — interval exceeds your set limit (configure in Settings)
🚩 Flagged for Review
Cases you or the system flagged because the numbers look wrong. Click a TTA ID to open the case and inspect or fix it.
Review
🔀 AF+LAAO Combos the Entrant Declined to Combine
Every case where the entrant was prompted to code as "Combined AF/LAAO" and chose to keep them separate, with the typed reason. Click a TTA ID to open the case; use ✎ to recode as combined if that's actually what should have happened.
⚠️ Cases with Invalid Operators
Historical cases whose operator value isn't on the active-physicians list (likely typos — e.g. "Physician 28" or just "8"). Use ✎ to open and reassign the operator; the Edit modal highlights the invalid value in red.
Calendar View
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Settings
👁️ Read-only view. You can see how the system is configured but can't change anything from this page. If you'd like a threshold, template, or other setting changed, message Joe (superadmin) and he can update it.
🔑 Physician Name Key Superadmin only — never shown to other users
Private mapping from anonymized IDs to real names. Only you see this. The mapping is never included in payloads sent to any other role, and audit-log entries omit the real names.
🏥 Hospitals
The hospitals TTA tracks volume for. Add new ones here; remove any that no longer apply. Changes save when you click Save Hospitals.
Room → Hospital mapping
Every TTA room should map to one hospital in the list above. This lets TTA count a case's volume against the right hospital when comparing against billing imports.
Outlier Thresholds (minutes)
Cases where an interval exceeds this value will be flagged as a threshold outlier. Leave blank to disable.
Procedure-Specific Thresholds (Overrides)
Set custom In Room, Setup, and Operative thresholds per procedure type. Leave blank to use the global threshold above.
Physician-Specific Thresholds (Overrides)
Set custom In Room, Setup, and Operative thresholds per physician. These take highest priority. Leave blank to fall back to procedure or global thresholds.
Physicians
Demo / Synthetic Data Superadmin only
Generate fake cases so you can preview what TTA looks like populated. Use the optional filters to target a specific procedure or physician — useful for demoing a particular feature. Each demo case is flagged with a -DEMO suffix on its TTA ID and can be cleared anytime without touching real data.
When no focus selected, demo uses realistic distributions across 9 physicians, all procedure types weighted by clinical frequency, ~15% combined, ~20% with delays, AF cases with mixed PWI status, weekday dates within the last 90 days.
Historical Volume Backfill Superadmin only
Add pre-TTA case counts for historical years (2024, 2025, etc.). These add to procedure tallies in the Volume tab but contribute no timing data. Adding the same (Year + Physician + Procedure) replaces the previous count.
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Data & Portability
✅ Your data is stored on the server. All cases and settings are saved centrally in data.json on the host computer. Everyone on the network sees the same data — no per-browser storage needed. Export a backup periodically as an extra safety copy.
📦 Export Backup (JSON)
Downloads all cases + all settings as a single .json file directly from the server. Keep this file somewhere safe as an off-server backup.
📂 Import Backup (JSON)
Loads a previously exported .json backup onto the server. This will replace all current server data. Use to restore from a backup or migrate from the standalone version.
📊 Export to CSV
Exports all case data as a spreadsheet-compatible .csv file with every calculated interval included. Useful for analysis in Excel.
🗑 Clear All Data
Permanently deletes all cases from the server. This cannot be undone. Export a backup first if you want to keep your data.
Case Templates
Create quick-fill templates for common case setups.
Lab Operating Hours
Set the start and end time for your EP lab. Used to calculate room utilization on the Dashboard.
Data Backup
Download a complete backup of all cases, settings, and user data.
Audit Log
Recent activity showing who added, edited, or deleted cases.
Click Refresh to load.
Role Permissions Reference
Role
What They Can Do
Superadmin
Only role that can change anything persistent on the site — thresholds, settings, procedure list, physician list, user management, demo data, historical volume backfill. Plus everything below.
Admin
Add/edit/delete cases, view all analytics + reports + audit log. Run what-if analyses with custom intervals (session-local, does not persist). Save analyses for later recall. Cannot change persistent settings or manage users.
Analyst
View all analytics, reports, dashboards. Run what-if analyses and save them. Cannot add/edit/delete cases or change any settings.
Entry
Add new cases only. Can edit own cases within a 60-minute correction window. Cannot view other users' cases or analytics. Intended for data-entry staff.
Viewer
Read-only view of dashboard, history, outliers, calendar, analytics, volume, and reports. Cannot run what-if analyses or change anything.
⚠️ What-if mode (session-local interval overrides for Admin and Analyst) is designed but not yet built. Today those roles function as expanded viewers. Build coming in a future deploy.
User Management
Add, edit, or remove user accounts. Only visible to superadmin.
Invite New User Recommended
Enter username + email + role. The user gets an email with a one-time link to set their own password. You never see or set their password.
▸ Add user manually (set their password yourself — only use if email isn't available)
Add New User (manual)
Reports & Charts
Generate charts from your case data. Click legend items to show/hide intervals. Download as PNG for presentations.